But first, you'll need to write an appeal letter - a one-page document explaining your circumstances and your plan to improve your academic performance… Determine whether your school has an official format that they would like you to use for a grade appeal letter. Be sure to include that information in your letter. Discussion of the Appeal Letter . When writing the appeal letter, suggest what you need to be done. A request to change a grade or to challenge a penalty must be made within twelve months of the action. There are strict time restrictions that must be followed. Mention the purpose of writing the letter. Although the teacher has much of the authority when it comes to issues of grading, students do have the option of challenging a grade. Third paragraph: describe any supporting documents you are including with your appeal. When talking to someone, using email or filling out a form haven’t worked or aren’t practical, try a letter… IF you would like to pick up your appeal decision when it is available instead of receiving it through the mail, write that here. If your reasons are due to an injury or illness, provide the accident report or medical records from the proper sources. The decisions you disagree with could be anything. This letter has two methods of a request, either you seek for admission based on your eligibility, or you can make a request letter even though you have low marks making a plea, so that the officials concerned may consider your case for admission. In an appeal letter, you state the situation or event, explain why you think it was wrong or unjust, and state what you hope the new outcome will be. Often, a misunderstanding of the meaning of the comments is the reason a student feels the grade is unfair. I confess, I had encountered a pathetic phase in my life during the last semester and as a result of that tough situation I have secured poor grades. Thank you for considering my request. Format Elements: An academic appeal letter can be a little difficult to draft. Sincerely, (Signature) UGA Student Name _____ Instructions for a letter of appeal: Write out the appeal letter according to the attached template. The sample of an academic appeal letter given in this article will hopefully help you understand the format of such a letter. By writing a professional and pleasant letter to their teacher or professor, students can put themselves one step closer to the grade they think they deserve. Most universities request that the student try to resolve the dispute directly with the professor or department head. I would be happy to take the exam at any time if you would be willing to give it to me privately. You need to be sincere and provide proper documentation for the facts presented in the letter. Finish it off with another salutation, such as "Sincerely" or "Best," and sign your name. Opening Statement The first couple of sentences should clearly state the purpose of the letter. Use polite language. An appeal letter for college admission is a letter written by a college applicant whose admission was denied, with the purpose of requesting reconsideration for admission. Instead, simply suggest that you meet in person so that you can have a conversation about why you received the grade that you did. I would very much like to meet with you at any time that is convenient for you to discuss the possibility of my grade being raised. You need to be sincere and provide proper documentation for the facts presented in the letter. Some schools have very specific requirements that you can use as a template for your letter. To understand how all the components of a financial aid suspension appeal letter work together, here is a sample: Dear Dr. Smythe and Esteemed Members of the Committee, My name is Joan Doe, and I am writing this letter as part of my appeal to reinstate my financial aid. A letter is sometimes the most effective way to send a particular message. Copyright 2021 Leaf Group Ltd. / Leaf Group Education, How to Use Proper Punctuation for Business Letters, How to Write a Note to a Professor Requesting an Extended Date for an Exam, How to Write a Proper Letter to a Professor, How to Write a Letter to the Dean of a School, Digital Vision./Digital Vision/Getty Images, San Diego State University: Writing an Effective Appeal or Request Letter. I believe that if I had been able to sit for the exam, I would have made an A or B+ grade based on my other coursework. Assume the person you're addressing is very busy and needs to be captivated/moved by your words almost immediately. If you're a student who has earned terrible grades in writing classes and done poorly on essays, the appeals committee is going to be very suspicious if you submit an appeal letter that sounds like it was written by a professional writer. Teachers will not think kindly of a belligerent student that uses confrontation to change a grade. While I understand that {factors} led to a grade of {grade}, I believe a grade of {grade} would be appropriate. Demonstrate why it's wrong or unjust. I am studying to become a Licensed Practical Nurse. You also need to follow the proper format. Given below is the template and sample letter that you can go through to write an appeal letter to the university. But crafting a good financial aid appeal letter can give students the best chance of getting more money for college. The best approach is to appeal in person , but if the school doesn't allow face-to-face appeals or if the travel costs are prohibitive, you should plan to write the best appeal letter possible. The second paragraph is used to place the request. Letter appealing a degree or module result If you want to appeal your degree grade or module result, you must write a letter outlining the grounds for appeal. The procedure for a grade appeal is outlined in the college handbook, policies and/or procedures of the school. The college appeal letter will be sent to the principal of the college. Some good examples include "Dear Dr. Smith," "Dr. Smith," or "Good afternoon.". 3. Other schools don't have any requirements. Typically, at the top of the page, you will need to … You may be able to appeal the decision and get the college credit you worked so hard for. Avoid arguments, confrontation, and blame game. The student must have a strong foundation for the argument that harmonizes with the instructions for the assignment or class. End the email with Best regards, your first and last name and your phone number. In Joe's case, he does. Admission appeal letter is meant to seek admission in any of the new academic institutions. Include any relevant medical information (physical health and/or mental health). The first paragraph of the body contains information of the sender. Whether it is an appeal to a college, your health insurance or even housing association, you are trying to convince them to give you a second chance.